> ## Documentation Index
> Fetch the complete documentation index at: https://mintlify.com/AppFlowy-IO/AppFlowy/llms.txt
> Use this file to discover all available pages before exploring further.

# AI Search

> Find pages quickly using natural language questions and keyword searches

## Overview

AppFlowy's Workspace AI Search helps you find information across your entire workspace using natural language queries. Instead of remembering exact page titles or keywords, simply ask questions in plain English.

<Info>
  AI Search is available on both desktop and mobile platforms, searching across all your workspace pages.
</Info>

## How AI Search Works

AI Search combines traditional keyword matching with intelligent natural language understanding:

* **Keyword search** - Find pages by title and content keywords
* **Natural language queries** - Ask questions like "What are my project deadlines?" or "Show me meeting notes from last week"
* **Semantic understanding** - The AI understands context and intent, not just exact word matches

## Using AI Search

<Steps>
  <Step title="Open Search">
    Press `Cmd/Ctrl + K` or click the search icon in the toolbar to open the search panel.
  </Step>

  <Step title="Enter Your Query">
    Type your search query or question in the search field. You can use:

    * Page titles: `project planning`
    * Keywords: `meeting notes Q1`
    * Natural questions: `What tasks are assigned to me?`
  </Step>

  <Step title="Review Results">
    Search results appear instantly, showing:

    * Page titles and icons
    * Content snippets with matching text
    * Page location in your workspace hierarchy
  </Step>

  <Step title="Open Pages">
    Click any result to open that page. Use `↑` and `↓` arrow keys to navigate results and `Enter` to open the selected page.
  </Step>
</Steps>

## Natural Language Search Examples

Ask questions naturally to find what you need:

<AccordionGroup>
  <Accordion title="Finding Project Information">
    **Query**: "Show me all pages about the mobile app redesign"

    AI Search will find pages with relevant content, even if they don't have "mobile app redesign" in the title.
  </Accordion>

  <Accordion title="Time-Based Queries">
    **Query**: "What did I work on last week?"

    Finds recently modified pages or pages with date references matching your timeframe.
  </Accordion>

  <Accordion title="Task and Assignment Queries">
    **Query**: "Which tasks are marked as urgent?"

    Searches for pages and database entries with urgency markers or priority tags.
  </Accordion>

  <Accordion title="Content-Specific Searches">
    **Query**: "Find documents about user authentication"

    Locates pages containing technical content about your query topic.
  </Accordion>
</AccordionGroup>

## Search Panel Features

### Revamped Interface

The redesigned search panel (introduced in v0.9.3) provides:

* **Cleaner layout** - Streamlined interface for faster searching
* **Better result organization** - Results grouped by type and relevance
* **Rich previews** - See content snippets before opening pages
* **Recent searches** - Quick access to your previous queries

### Search Filters

Refine your search results:

<CardGroup cols={2}>
  <Card title="Page Type" icon="file">
    Filter by documents, databases, boards, or calendars
  </Card>

  <Card title="Date Range" icon="calendar">
    Search pages created or modified within a specific timeframe
  </Card>

  <Card title="Location" icon="folder-tree">
    Limit search to specific spaces or folders
  </Card>

  <Card title="Created By" icon="user">
    Find pages created by specific team members
  </Card>
</CardGroup>

### Keyboard Shortcuts

Search efficiently with keyboard navigation:

| Shortcut       | Action               |
| -------------- | -------------------- |
| `Cmd/Ctrl + K` | Open search          |
| `↑` / `↓`      | Navigate results     |
| `Enter`        | Open selected page   |
| `Esc`          | Close search         |
| `Cmd/Ctrl + ↓` | Jump to AI Overviews |

<Tip>
  Use `Tab` to switch between different search result sections quickly.
</Tip>

## AI-Powered Search Intelligence

AI Search goes beyond simple text matching:

### Context Understanding

The AI understands:

* **Synonyms** - "meeting" matches "discussion", "conference", "standup"
* **Related concepts** - "budget" finds "financial planning", "expenses", "costs"
* **Intent** - "urgent tasks" understands you want high-priority items

### Smart Ranking

Search results are ranked by:

* **Relevance** - How well the content matches your query
* **Recency** - Recently modified pages rank higher for time-sensitive queries
* **Importance** - Starred/favorited pages get priority
* **Usage** - Frequently accessed pages appear higher

## Search on Mobile

AI Search is fully supported on iOS and Android:

<Steps>
  <Step title="Access Search">
    Tap the search icon in the top navigation bar or use the Search tab.
  </Step>

  <Step title="Use Voice Input">
    On mobile, you can use voice input for natural language queries.
  </Step>

  <Step title="Quick Actions">
    Long-press search results to access quick actions like share, favorite, or delete.
  </Step>
</Steps>

## Search Best Practices

<CardGroup cols={2}>
  <Card title="Start Broad" icon="circle">
    Begin with general queries and refine with filters if you get too many results.
  </Card>

  <Card title="Use Natural Language" icon="comments">
    Ask questions as you would to a colleague - the AI understands conversational queries.
  </Card>

  <Card title="Combine Keywords" icon="plus">
    Mix specific terms with context: "Q1 marketing budget spreadsheet"
  </Card>

  <Card title="Try Variations" icon="arrows-rotate">
    If you don't find what you need, rephrase your query using different words.
  </Card>
</CardGroup>

## Search vs. AI Overviews

Understand when to use each feature:

| Feature          | Best For               | Output                           |
| ---------------- | ---------------------- | -------------------------------- |
| **AI Search**    | Finding specific pages | List of matching pages           |
| **AI Overviews** | Getting summaries      | AI-generated answer with sources |

<Info>
  You can switch from search results to AI Overviews mode with `Cmd/Ctrl + ↓` to get an AI summary of your query.
</Info>

## Advanced Search Techniques

### Search Operators

Use special operators for precise searches:

```plaintext theme={null}
title:"Project Plan"          # Search only page titles
type:database                  # Find only database pages
modified:>2024-01-01          # Pages modified after date
creator:@username              # Pages by specific user
```

### Multi-Word Queries

Improve accuracy with quoted phrases:

```plaintext theme={null}
"user interface design"       # Exact phrase match
UI design -mobile             # Exclude mobile results
design OR mockup              # Match either term
```

## Improving Search Results

### Better Page Titles

Use descriptive, searchable page titles:

* ✅ "Q1 2025 Marketing Strategy Meeting Notes"
* ❌ "Meeting Notes 1"

### Add Metadata

Enhance searchability with:

* **Tags** - Add relevant keywords
* **Descriptions** - Include page summaries
* **Properties** - Use database fields for structured data

### Organize Content

Structure your workspace for better search:

* Use consistent naming conventions
* Organize related pages in spaces
* Link related pages together

<Warning>
  AI Search requires an active internet connection. For offline search in private workspaces, use RAG Search in Vault workspaces.
</Warning>

## Troubleshooting

### Search Not Finding Pages

1. Check if the page exists and you have access to it
2. Try different keywords or phrases
3. Verify search filters aren't excluding results
4. Wait a moment for recently created pages to be indexed

### Irrelevant Results

* Use more specific search terms
* Apply filters to narrow results
* Try quoted phrases for exact matches
* Use search operators to refine queries

### Slow Search Performance

* Check your internet connection
* Clear the search cache in Settings
* Try searching with fewer filters
* Simplify complex natural language queries

## Related Features

<CardGroup cols={2}>
  <Card title="AI Overviews" icon="lightbulb" href="/ai/ai-overviews">
    Get AI-generated summaries instead of search results
  </Card>

  <Card title="AI Chat" icon="comments" href="/ai/ai-chat">
    Ask questions and get conversational AI responses
  </Card>

  <Card title="RAG Search" icon="database" href="/ai/rag-search">
    Search with AI in offline Vault workspaces
  </Card>

  <Card title="Command Palette" icon="terminal" href="/advanced/command-palette">
    Access quick actions and commands
  </Card>
</CardGroup>