> ## Documentation Index
> Fetch the complete documentation index at: https://mintlify.com/AppFlowy-IO/AppFlowy/llms.txt
> Use this file to discover all available pages before exploring further.

# Account Setup

> Create your AppFlowy account, customize your profile, and configure preferences

Setting up your AppFlowy account enables cloud sync, collaboration, and AI features across all your devices. This guide covers account creation, profile customization, and essential settings.

## Creating an Account

<Tabs>
  <Tab title="Desktop">
    <Steps>
      <Step title="Launch AppFlowy">
        Open AppFlowy on your computer.
      </Step>

      <Step title="Choose Cloud Workspace">
        On the welcome screen, select **Cloud Workspace** to enable sync and collaboration.
      </Step>

      <Step title="Sign up">
        Choose your sign-up method:

        <Tabs>
          <Tab title="Email">
            1. Click **Sign up with Email**
            2. Enter your email address
            3. Create a strong password (minimum 8 characters)
            4. Click **Create Account**
            5. Verify your email (check inbox/spam)
          </Tab>

          <Tab title="Google">
            1. Click **Continue with Google**
            2. Select your Google account
            3. Authorize AppFlowy to access your account
            4. You're signed in automatically
          </Tab>
        </Tabs>
      </Step>

      <Step title="Complete onboarding">
        1. Choose your workspace name
        2. Set your profile picture (optional)
        3. Complete the quick tutorial
      </Step>
    </Steps>
  </Tab>

  <Tab title="Mobile">
    <Steps>
      <Step title="Open AppFlowy">
        Launch the AppFlowy app on your iOS or Android device.
      </Step>

      <Step title="Sign up">
        Tap **Create Account** and choose:

        * **Email & Password** - Enter email and create password
        * **Google Sign-In** - One-tap authentication with Google
      </Step>

      <Step title="Verify email">
        If using email sign-up:

        1. Check your email inbox
        2. Tap the verification link
        3. Return to the app
      </Step>

      <Step title="Set up profile">
        1. Add your name
        2. Upload profile picture (optional)
        3. Start using AppFlowy
      </Step>
    </Steps>
  </Tab>
</Tabs>

<Note>
  **Privacy First**: AppFlowy respects your privacy. We only collect essential data for functionality. Read our [Privacy Policy](https://appflowy.io/privacy) for details.
</Note>

## Signing In

### First Time on a New Device

<Steps>
  <Step title="Open AppFlowy">
    Launch AppFlowy on your new device.
  </Step>

  <Step title="Sign in">
    Use the same method you used to create your account:

    * Email & password
    * Google Sign-In
  </Step>

  <Step title="Wait for sync">
    Your workspace will sync automatically. Large workspaces may take a few minutes.
  </Step>
</Steps>

### Forgot Password

If you've forgotten your password:

1. Click **Forgot Password?** on the sign-in screen
2. Enter your email address
3. Click **Send Reset Link**
4. Check your email for the reset link
5. Create a new password
6. Sign in with your new password

<Tip>
  Use a password manager to generate and store strong, unique passwords for each service.
</Tip>

## Profile Customization

### Accessing Your Profile

To customize your profile:

1. Click your profile picture or initials in the top-right corner
2. Select **Profile** from the dropdown
3. Or navigate to **Settings** > **Account**

### Profile Settings

<AccordionGroup>
  <Accordion title="Profile Picture" icon="image">
    Your profile picture appears in:

    * Sidebar (top-right)
    * Collaboration mentions
    * Shared page permissions
    * Member lists

    **To change your profile picture:**

    1. Click your current picture in Profile settings
    2. Choose an option:
       * **Upload Image** - Use your own photo (JPG, PNG, max 5MB)
       * **Choose Avatar** - Select from built-in avatars
       * **Remove Picture** - Display initials instead
    3. Crop and adjust if needed
    4. Click **Save**

    <Tip>
      Use a clear, professional photo for work workspaces. Fun avatars work great for personal use.
    </Tip>
  </Accordion>

  <Accordion title="Name & Display" icon="signature">
    **Display Name**: Appears to collaborators and in mentions

    1. Enter your preferred name (first, last, or both)
    2. Changes reflect immediately across all shared pages

    **Username**: Unique identifier for your account

    * Used in @mentions
    * Cannot be changed after creation
    * Must be unique across AppFlowy
  </Accordion>

  <Accordion title="About Me" icon="user-pen">
    Add a short bio visible to collaborators:

    1. Click **Edit About Me**
    2. Write a brief description (max 200 characters)
    3. Include:
       * Your role or title
       * Team or department
       * Contact preferences
    4. Click **Save**

    Example:

    ```
    Product Designer @ Acme Corp
    Working on mobile apps and design systems
    Best reached via email or Slack
    ```
  </Accordion>

  <Accordion title="Profile Banner" icon="panorama">
    Personalize your profile page with a banner:

    1. Go to **Profile** settings
    2. Click **Change Banner**
    3. Upload an image (recommended: 1200x400px)
    4. Or choose from gradient presets
    5. Click **Save**

    Banners display when others view your profile in collaborative settings.
  </Accordion>
</AccordionGroup>

## General Settings

### Language & Region

Customize localization settings:

1. Open **Settings** > **General**
2. Configure:

| Setting            | Options                      | Description              |
| ------------------ | ---------------------------- | ------------------------ |
| **Language**       | 20+ languages                | Interface language       |
| **Date format**    | MM/DD/YYYY, DD/MM/YYYY, etc. | How dates display        |
| **Time format**    | 12-hour, 24-hour             | Clock format             |
| **Week starts on** | Sunday, Monday               | Calendar and date picker |
| **Timezone**       | Auto or manual               | Accurate timestamps      |

<Note>
  **Sync settings across devices**: With cloud workspaces, your language, date format, and week start preferences sync automatically across all devices.
</Note>

### Appearance

Personalize the look and feel:

<Tabs>
  <Tab title="Theme">
    Choose your visual theme:

    * **Light Mode** - Bright, clean interface
    * **Dark Mode** - Easy on the eyes, battery-friendly
    * **System** - Auto-switches based on OS settings

    Toggle theme from:

    * **Settings** > **Appearance** > **Theme**
    * Or use quick toggle in top-right menu
  </Tab>

  <Tab title="Font Settings">
    Customize typography:

    1. **Font Family** - Choose from available fonts:
       * Default
       * Serif
       * Mono
       * Additional fonts vary by platform
    2. **Font Size** - Adjust for readability:
       * Small (14px)
       * Medium (16px) - Default
       * Large (18px)
       * Extra Large (20px)
    3. **Line Height** - Spacing between lines
  </Tab>

  <Tab title="Document Width">
    Control page layout:

    * **Full Width** - Content spans the entire page
    * **Centered** - Fixed width, centered (ideal for reading)
    * **Custom** - Set your preferred max width

    Access via **Settings** > **Appearance** > **Document Width**.
  </Tab>
</Tabs>

### Notifications

Manage how you receive notifications:

<Steps>
  <Step title="Open notification settings">
    Go to **Settings** > **Notifications**
  </Step>

  <Step title="Configure notification types">
    Enable or disable:

    * **Mentions** - When someone @mentions you
    * **Comments** - Comments on shared pages
    * **Page shares** - New pages shared with you
    * **Workspace invites** - Invitations to workspaces
  </Step>

  <Step title="Choose delivery method">
    * **In-app** - Notification center within AppFlowy
    * **Email** - Email notifications (can set frequency)
    * **Push** - Mobile push notifications
  </Step>
</Steps>

<Tip>
  Adjust email frequency to **Daily Digest** to reduce inbox clutter while staying informed.
</Tip>

## Account Management

### Email & Password

#### Change Email

<Steps>
  <Step title="Open account settings">
    **Settings** > **Account** > **Email**
  </Step>

  <Step title="Enter new email">
    Type your new email address
  </Step>

  <Step title="Verify change">
    1. Click **Update Email**
    2. Verify your current password
    3. Check both old and new email for confirmation
    4. Click verification link in new email
  </Step>
</Steps>

#### Change Password

<Steps>
  <Step title="Navigate to password settings">
    **Settings** > **Account** > **Password**
  </Step>

  <Step title="Update password">
    1. Enter current password
    2. Enter new password (min 8 characters)
    3. Confirm new password
    4. Click **Change Password**
  </Step>

  <Step title="Re-authenticate">
    You'll be signed out on all devices. Sign back in with your new password.
  </Step>
</Steps>

### Subscription & Billing

AppFlowy offers both free and paid plans:

* **Free Plan**: Unlimited pages, 1GB cloud storage, basic AI features
* **Pro Plan**: Advanced AI, unlimited storage, priority support, premium features

#### View Subscription

1. Go to **Settings** > **Subscription**
2. View:
   * Current plan
   * Storage usage
   * Billing cycle
   * Payment method

#### Upgrade to Pro

<Steps>
  <Step title="Open subscription settings">
    **Settings** > **Subscription** > **Upgrade to Pro**
  </Step>

  <Step title="Choose billing cycle">
    * Monthly (\$10/month)
    * Yearly (\$100/year) - Save 17%
  </Step>

  <Step title="Add payment method">
    Enter credit card or use PayPal
  </Step>

  <Step title="Confirm subscription">
    Review and click **Subscribe**
  </Step>
</Steps>

Pro features activate immediately.

### Data & Privacy

<AccordionGroup>
  <Accordion title="Export Your Data" icon="download">
    Download all your workspace data:

    1. **Settings** > **Account** > **Export Data**
    2. Choose format:
       * **ZIP Archive** - Complete workspace backup
       * **Markdown** - Plain text format
       * **JSON** - Structured data
    3. Click **Export**
    4. Download will begin automatically

    Exports include all pages, attachments, and metadata.

    See [Data Export](/advanced/data-export) for details.
  </Accordion>

  <Accordion title="Privacy Settings" icon="shield">
    Control data sharing and analytics:

    **Settings** > **Privacy**:

    * **Usage Analytics** - Help improve AppFlowy (anonymized)
    * **Crash Reports** - Automatic error reporting
    * **AI Data Processing** - How AI features use your data

    All settings are opt-in and can be disabled anytime.
  </Accordion>

  <Accordion title="Delete Account" icon="trash">
    Permanently delete your account:

    <Warning>
      **This action is irreversible**. All your workspaces, pages, and data will be permanently deleted.
    </Warning>

    1. **Settings** > **Account** > **Delete Account**
    2. Read the warnings carefully
    3. Type your email to confirm
    4. Enter your password
    5. Click **Permanently Delete Account**
    6. You'll receive a confirmation email

    Account deletion takes effect after 30 days. You can cancel anytime during this period.
  </Accordion>
</AccordionGroup>

## Multi-Device Setup

### Syncing Across Devices

With a cloud workspace, your data syncs automatically:

1. **Install AppFlowy** on your other devices
2. **Sign in** with the same account
3. **Wait for sync** - First sync may take a few minutes
4. **Start working** - Changes sync in real-time

### Checking Sync Status

* **Desktop**: Click the sync icon in the bottom-left corner
* **Mobile**: Pull down on any page to refresh
* **View sync log**: **Settings** > **Sync** > **Sync History**

### Troubleshooting Sync

If sync isn't working:

1. Check internet connection
2. Ensure you're signed into the same account
3. Force sync: **Settings** > **Sync** > **Force Sync Now**
4. Check sync log for errors
5. Contact support if issues persist

See [Mobile Sync](/mobile/sync) for platform-specific guidance.

## Next Steps

<CardGroup cols={2}>
  <Card title="Workspace Basics" icon="folder" href="/getting-started/workspace-basics">
    Learn how to organize and navigate your workspace
  </Card>

  <Card title="Collaboration" icon="users" href="/collaboration/sharing">
    Invite team members and share pages
  </Card>

  <Card title="AI Features" icon="sparkles" href="/ai/ai-chat">
    Explore AI chat, search, and content generation
  </Card>

  <Card title="Mobile Setup" icon="mobile" href="/mobile/ios">
    Configure widgets and mobile-specific features
  </Card>
</CardGroup>

## Frequently Asked Questions

<AccordionGroup>
  <Accordion title="Can I use AppFlowy without an account?">
    Yes! Create a **Vault Workspace** to use AppFlowy completely offline without an account. However, you won't have:

    * Cloud sync
    * Collaboration features
    * Cloud AI (local AI still works)
  </Accordion>

  <Accordion title="Can I switch from Vault to Cloud Workspace?">
    Yes. Export your Vault Workspace as a ZIP, create a Cloud Workspace, and import the ZIP file. See [Vault Workspace](/advanced/vault-workspace) for instructions.
  </Accordion>

  <Accordion title="Is my data encrypted?">
    Yes. AppFlowy uses:

    * **End-to-end encryption** for cloud data
    * **TLS/SSL** for data in transit
    * **Encrypted storage** on our servers

    Even we cannot access your content. Learn more in our [Security docs](/self-hosting/security).
  </Accordion>

  <Accordion title="What happens if I downgrade from Pro to Free?">
    * You keep all existing data
    * Advanced AI features become unavailable
    * Storage limited to 1GB (existing data remains accessible)
    * Premium colors and options revert to default

    No data is deleted when downgrading.
  </Accordion>
</AccordionGroup>